ācta

Overview

ācta is in beta. This guide will change as the product changes.

ācta is a system of record for your meetings. It is meeting minutes software for organizations that have a duty to keep minutes, where the record must stand up later. A note-taking tool gives you notes. ācta gives you an approved, sealed record that anyone can verify. This guide explains how to set up your organization, how to run your meetings through ācta, and how to prove your records later.

What ācta does

ācta turns live meeting audio into minutes, a summary, a transcript, and structured records such as decisions, actions, follow-ups, risks, blockers, and notes. ācta seals approved minutes with a SHA-256 hash. If anyone tampers with a document, or edits it without your approval, the seal exposes it.

Organizations and workspaces

Your organization is your account in ācta. It holds your members, your settings, and your workspaces. A workspace is a separate space for one group or purpose, such as a board or a committee. Each workspace has its own meetings and records. Some screens in the app call the organization your team.

How it works

  • Capture: record the meeting live in the browser, or upload an audio file of a meeting you already recorded.
  • Confirm: review and edit the draft that ācta creates, then approve it.
  • Lock: approval seals the content. After approval, nobody can edit the minutes directly.
  • Share: send the minutes to recipients. Each recipient acknowledges the document or suggests a change.
  • Change: a change to approved minutes goes through a change request. A workspace user approves or denies each request.
  • Version: an approved change request updates the text, computes a new hash, and creates a new version of the document.

Who it is for

ācta is for organizations that must keep a record of their meetings, not only notes. It fits when you have a legal or fiduciary duty to keep minutes. It also fits when you must prove later what a meeting decided.

  • Boards, committees, and their secretaries or clerks: keep formal minutes and track who acknowledged them.
  • Nonprofits and homeowner associations: meet your duty to keep minutes without enterprise software.
  • Legal and compliance teams: keep the reasons for a decision in a record that an auditor can verify.
  • Consultancies and agencies: keep proof of what you and your client agreed.
  • Operations leads and project managers: follow decisions and actions across every meeting you run.

ācta works for organizations of every size. It helps most when you want formal meeting records without large enterprise board software. It is not a personal note-taking tool. If you only need notes for yourself, a simpler tool is a better fit.

How ācta stores your data

ācta controls your data. Third parties do not.

  • Audio: ācta keeps your meeting audio in private file storage. A file opens only through a short-lived link that ācta signs.
  • Records: ācta keeps your transcripts, summaries, minutes, and records in its own database.
  • Access: each workspace is separate. Only people with access to a workspace can open its content.
  • AI processing: an AI provider processes your audio to draft the transcript and the minutes. When processing ends, ācta deletes your audio and transcript from the transcription provider. ācta keeps the results in its own database.
  • Hosting: ācta runs on infrastructure from hosting providers. ācta decides who can reach your data there.

Where to go next

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