Distribute minutes

After approval, you send the minutes to the people who need them. Each recipient gets a private link. ācta tracks who views and acknowledges the document.

Send the minutes

1. Open an approved session.
2. Select Distribute.
3. Add the recipients.
4. Optional: enter a message.
5. Select Send.
6. Select Confirm & Send.

You can add a recipient with the name and email fields. The buttons Add from Participants and Add Group fill the list for you. One distribution takes 1 to 50 recipients.

What recipients get

Each recipient gets an email with a private link. The link is valid for 30 days. On the document page, the recipient can read the minutes, select Acknowledge Document, select Download PDF, and suggest a change.

Require a verification code

In Workspace Settings, the Distribution section has the setting Require OTP verification. When it is on, each recipient must enter a one-time code before they can view the minutes. ācta sends the code to the email address of the recipient.

The setting applies to each distribution that you send while it is on. Only an admin or owner can change it.

Track and resend

The Distributions tab lists each distribution you sent, with its date and number of recipients. Select a distribution to see its recipients. Each recipient has the status Sent, Viewed, Acknowledged, or Expired.

Select Resend to send a recipient a new link. The old link stops working, and the 30-day period starts again.